New York State Notary Practice Exam

Which of the following statements is true regarding notaries public?

1. They can create legal documents

2. They can sign contracts on behalf of others

3. They can witness signatures and administer oaths

4. They can represent clients in legal matters

The correct answer is: They can witness signatures and administer oaths

The statement that notaries public can witness signatures and administer oaths is correct. Notaries play a crucial role in the legal system by ensuring the authenticity of signatures on documents, which helps prevent fraud. They are authorized to administer oaths and affirmations, making them integral in situations where an individual's oath or affirmation is required, such as during the signing of legal documents, affidavits, and depositions. In contrast, notaries are not allowed to create legal documents themselves, sign contracts on behalf of others, or represent clients in legal matters. Their function is primarily limited to acts of notarization, which involve verifying the identity of signers, ensuring that documents are signed willingly and without coercion, and maintaining an official record of these activities. This limitation preserves the integrity of the notarization process and protects the public from unauthorized legal representation or document preparation.